Did you know that more than 75% of all information in your organization, is enclosed in documents? It is incredibly important to manage the information flow, so you can prevent an information overload. Documents are necessary for a proper execution of the business processes. The better you manage your documents, the more effective and efficient your business processes will be.
For many people, the organisation of documents, and being able to quickly find what you need, is a Utopian dream. However, it is easier than one would think. Document management literally means managing your documents. When we say documents we talk about hardcopy documents (invoices and forms) as well as digital documents (Word & Excel). A good example of document management is organizing your folders with documents in a filing cabinet. Or organizing the digital folder structure with all the documents on your PC or laptop.
Document Management System?
There are several information systems or Document Management Systems (DMS) that can be used for managing documents. A DMS is software which works as a central archive for all documents to which all employees (if authorised) have access to.
A DMS allows users to:
Advantages for your organization!
The most obvious advantage of a DMS is being able to manage information in an easy and efficient manner.
With a DMS, information is always quickly available, which leads to:
Increased effectiveness and efficiency
Comm’ant comes with a document management area
In Comm’ant, your documents and links are fitted into the process model. Readers always see the most up to date version of documents, like work instructions, checklists, procedures, etc.
Older copies are only available to the administrators of Comm’ant. Advanced Document Control with workflows are also a possibility.
Structured, available, up-to-date documents are all yours, with Comm’ant document management!